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Request for Proposal (RFP)
Town of St. Michaels
Muskrat Park Gazebo Renovation Project
1. Project Overview
The Town of St. Michaels is soliciting sealed bids from qualified contractors to renovate the existing wood-framed gazebo located in Muskrat Park.
The purpose of this project is to restore the structural integrity and appearance of the gazebo while preserving its existing design and functionality. Project must meet all historical guidelines.
The selected contractor shall provide all labor, materials, equipment, supervision, and related services necessary to complete the work described in this Request for Proposal.
Sealed bids, clearly marked “Confidential”, will be accepted until 2:00pm on Friday, August 21, 2026. Bid proposals shall be submitted to the Town of St. Michaels, 201 Boundary Lane, St. Michaels, Maryland, 21663. Bids will be publicly opened and read aloud at 2:00pm on Friday, August 21, 2026, at the St. Michaels Town Office
Complete specifications and bid documents may be obtained by contacting the Town Office at 410-745-9535 or by requesting copies via email or fax
The Commissioners of St. Michaels reserve the right to reject any or all bids and to waive any informalities in the bidding process if deemed to be in the best interest of the Town
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2. Scope of Work
The contractor shall perform all work necessary to complete the renovation of the gazebo, including, but not limited to, the following:
Structural Repairs
•Remove and properly dispose of the existing deteriorated support pillars.
•Furnish and install six (6) new structural support pillars that match the existing dimensions and appearance unless otherwise approved by the Town.
•Ensure all new structural components are properly installed, aligned, and securely anchored.
Trim Restoration
•Remove damaged or deteriorated trim as necessary.
•Install new trim to restore the gazebo to its original appearance.
•Match existing trim profiles and dimensions as closely as practical.
Roof Replacement
•Remove and dispose of the existing cedar shake roofing.
•Inspect the roof framing and sheathing for damage and notify the Town of any deficiencies requiring additional repair
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•Install a new cedar shake roof in accordance with the manufacturer's recommendations and applicable building codes
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Surface Preparation and Painting
•Clean the entire gazebo to remove dirt, mildew, loose paint, and debris.
•Prepare all wood surfaces for painting by scraping, sanding, and priming where required.
•Apply high-quality exterior primer and paint to all exposed wood surfaces using products suitable for outdoor exposure
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•Paint color(s) will be provided or approved by the Town before application.
General Requirements
The contractor shall:
•Supply all labor, materials, tools, equipment, and transportation necessary to complete the project.
•Maintain a safe work site and protect the surrounding park facilities during construction.
•Remove all construction debris and leave the site clean upon completion.
•Comply with all applicable federal, state, and local regulations.
•Obtain any permits required to complete the work.
3. Contractor Qualifications
Contractors shall demonstrate experience with similar wood structure restoration or renovation projects. Preference may be given to firms with experience repairing historic or park structures.
Contractors shall provide:
•Proof of licensing, if applicable.
•Certificate of liability insurance and workers' compensation coverage.
4. Proposal Requirements
Proposals shall include:
•Company qualifications
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•Description of the proposed approach.
•Estimated project schedule.
•Itemized pricing.
•Warranty information.
•Proof of insurance and applicable licenses.
5. Evaluation Criteria
Proposals will be evaluated based on:
•Experience with similar projects
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•Qualifications.
•Understanding of the project's scope.
•Proposed schedule.
•Cost.
6. Project Completion
The contractor shall complete all work within the timeframe established by the Town after the Notice of Award. A final inspection will be conducted before project acceptance
